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Last Updated: June 25, 2024

Japan-Virginia Society respects your concerns about privacy. This Privacy Notice applies to our use of personal information that we may collect through JAPAN-VIRGINIA SOCIETY and any other websites or services that link to this notice (collectively, “Services”). This Notice describes the types of personal information we collect, how we use the information, with whom we may share it and the choices available to you regarding our use of the information. We also describe measures we take to protect the security of the information and how you can contact us about our privacy practices.

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Information We Obtain

We may obtain personal information about you when you use our Services or otherwise interact with us (for example, by calling or emailing us). In some cases, we also may obtain your personal information from other parties, such as such as from our members, vendors and other third parties with whom we work

The types of personal information we may obtain include:

  • Contact information, such as name, telephone number and postal and email address;
  • Device information, including your device model, operating system version, device date and time, unique device identifiers, mobile network information;
  • General location information; and
  • Other information you choose to provide, such as through emails or other communications.

When you use our Services or open our emails, we may obtain certain information by automated means, such as cookies, pixel tags, server or device logs and other technologies. A “cookie” is a text file that websites send to a visitor’s device to uniquely identify the visitor’s browser or to store information or settings in the browser. A “pixel tag” (also known as a web beacon), which is a type of technology that is often used in combination with cookies, is placed on a website or within an email to track certain activity, such as views of a website or when an email is opened. These technologies help us to (1) remember your information so you do not have to re-enter it; (2) track and understand how you use and interact with the Services; (3) tailor the Services around your preferences; (4) measure the usability of the Services and the effectiveness of our communications; (5) authenticate your identity, protect against fraud and provide our products and services; and (6) otherwise manage and enhance our products and services, and help ensure they are working properly.

We may use these automated technologies on the Services to collect information about your device, browsing actions, and usage patterns. We obtain information about your device and web browser in this manner such as your device IP address, general location information, unique device identifiers, device type and model, device characteristics and settings, browser settings and characteristics, operating system type and version, language and country preferences, battery and signal strength, usage statistics, referring emails and web addresses, and other application details. We also may obtain information about your interactions with our Services, such as pages visited, links clicked, features used, dates and times of usage, session information, and other information about your use of our Services.

Your browser may tell you how to be notified about certain types of automated collection technologies and how to restrict or disable them. For mobile devices, you can manage how your device and browser share certain device data by adjusting the privacy and security settings on your mobile device.

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How We Use the Information We Obtain

We may use personal information we obtain to:

  • Provide our services;
  • Communicate with you and respond to inquiries;
  • Send newsletters and emails;
  • Administer participation in events or other programs;
  • Perform market or other research;
  • Operate, evaluate and improve our services;
  • Manage our relationship with current or prospective partners;
  • Maintain and enhance the safety and security of our products and services, prevent misuse and troubleshoot technical issues;
  • Verify your identity and protect against fraud and other criminal activity, claims and other liabilities;
  • Exercise our reights and remedies and defend against legal claims; and
  • Comply with and enforce applicable legal requirements, relevant industry standards and Japan-Virginia Society policies, including our Terms of Use

We also may use the information in other ways for which we provide specific notice at the time of collection.

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Information We Share

We may share the categories of personal information we obtain about you (as described above) with the categories of third parties listed in this section. We may share the information we obtain about you with third-party vendors and other entities to perform services on our behalf, such as technology and communications providers and others.

We may disclose personal information (1) if we are required to do so by law or legal process, such as a court order or subpoena; (2) in response to requests by government agencies, such as law enforcement authorities; (3) to establish, exercise or defend our legal rights; (4) when we believe disclosure is necessary or appropriate to prevent physical or other harm or financial loss; (5) in connection with an investigation of suspected or actual illegal activity; or (6) otherwise with your consent or as directed by your representative.

In addition, we reserve the right to transfer to relevant third parties the personal information we have about you in the event of a potential or actual sale or transfer of all or a portion of our business or assets (including in the event of a merger, acquisition, joint venture, reorganization, divestiture, dissolution, or liquidation), or other business transaction.

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Your Rights and Choices

We offer you certain choices in connection with the personal information we collect from you. To update your preferences, limit the communications you receive from us, or submit a request, please contact us as indicated in the How To Contact Us section of this Privacy Notice.

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How We Protect Personal Information

We maintain administrative, technical and physical safeguards designed to protect personal information against accidental, unlawful or unauthorized access, destruction, loss, alteration, disclosure or use.

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Children's Privacy

The Services are designed for a general audience and are not directed to children. In connection with the Services, we do not knowingly solicit or collect personal information from children under the age of 13. If you believe that a child under age 13 may have provided us with personal information, please contact us as specified in the How To Contact Us section of this Privacy Notice.

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For your convenience and information, the Services may provide links to other online services (such as websites or social media platforms), and may include third-party features such as apps, tools, widgets and plug-ins. These online services and third-party features operate independently from us. The privacy practices of the relevant third parties, including details on the information they may collect about you, are subject to the privacy statements of these parties, which we strongly suggest you review. To the extent any linked online services or third-party features are not owned or controlled by Japan-Virginia Society, we are not responsible for these third parties’ information practices.

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Updates to Our Privacy Notice

We may update this Privacy Notice from time to time and without prior notice to you to reflect changes in our personal information practices. Changes to the Privacy Notice will be posted on this page. For significant changes, we will notify you by posting a prominent notice on the website. We will indicate at the top of the Privacy Notice when it was most recently updated.

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How to Contact Us

You can update your preferences, ask to be removed from our mailing lists, submit a request or ask us questions about this Privacy Notice by contacting us at:

Japan-Virginia Society P.O. Box 798
901 East Cary Street, Suite 900
Richmond, VA 23219

Telephone: +1 (804) 545-5666

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